A.G.M. REPORT 2008

Trent Wings A.G.M on Sunday 09th.November 2008

1. WELCOME.
Trent reps Mark and Lesley welcomed everyone to the AGM and thanked everyone for the good turnout.

2. APOLOGIES.
Brian & Di Gamblin.

3. MATTERS ARISING FROM LAST YEARS MINUTES.
All members had received the minutes and there were no matters arising.

4. ACCEPTANCE OF LAST YEARS MINUTES.
Proposed by Audrey and seconded by Pat.

5. OFFICERS REPORTS - WINGSPAN, WEBMASTERS, TREASURER, REPS.

Wingspan Report:
Hazel asked if reports could be written by other members, eg reports on treffens, etc that members had been to. Could members e-mail or phone Hazel with motorbike events that are taking place and also let her know what happened when members had attended the events. It was asked if Hazel was ok to carry on as Wingspan reporter and she said that was ok. Jack mentioned that there was a classic bike meeting at Shepton Mallet in February.

Webmasters Report:
Pat and Phil asked if anyone had any ideas for the website. Apart from a request from Mark that can’t be printed everyone was happy with the site. Pat said that there were toy runs and shows on the site. Could members also let Pat or Phil know of any events that are coming up. Lesley mentioned that North Wales have now got their new website up and running.

Treasurers Report:
Sue said that our bank balance was healthy. It was decided that this year we would be giving £600.00 to two charities. £300.00 was to be given to the hospice in which Freda spent time in during her illness, Maurice thanked everyone very much for their kind thoughts and said how nice the gesture was. £300.00 is to be given to the Matlock Rugby Club, where Trent held their last Wingding. Our reps will liase with Matlock in the new year and decide what they will be putting this money towards, it was suggested by Audrey that maybe we could get a small trophy to give out annually to the workers at the Rugby club. Another suggestion by Mark was for a plaque for the bar in the Rugby club. The £600.00 charity donations were proposed by Jack and seconded by Dean, everyone was in favour. Since Sue had become treasurer in 2001 Trent Wings had donated a total of £2242.00 to various charities. This year Trent Wings have donated £40.00 to 2 charities, one GWOCGB for Christmas cards and one to the Treffen for a raffle prize. £126.00 was sent to GWOCGB for our Wingding. Sue mentioned that she would be giving Mark and Lesley a cheque for their expenses for the year.

Reps report :
Mark and Lesley reported on:-
a)Rock weekend at Southport in February, 12 tickets had already been sold. Children will be welcome at £1.00 each. There are other places to go to if you don’t like rock music. 2000 people attended last year.

b)Wingding 2009 will be at Matlock Rugby Club from 7th - 9th August. The Rugby club have not yet asked us for a deposit, but, we will be speaking to them in the New Year.

c)2010- we have provisional dates for our Wingding for 30th July - 1st August.

d)We have 67 bikes in the Trent region, 20 in Derbyshire, 16 in Leicestershire and 31 in Nottinghamshire.

e)Lesley said that she had a full list of Wingdings for 2009 if anyone wanted to look at it.

f)Mark asked if anyone had ideas on recruiting new members for the region.

HAZEL LEFT THE MEETING.

A presentation was made by Hazel to Mark and Lesley with thanks and appreciation for all they have done for Trent Wings. Lesley received a lovely bouquet of flowers and Mark received a £25.00 gift voucher which he said would be put towards new tyres for his bike. Lesley said that without members help they would not have been able to do what they had done over the last 6 years. Mark confirmed that they are still going to be around next year.
It was suggested to have a 15 minute fag and drinks break.

6. ELECTIONS.
New Reps position - Hazel nominated Dean Oyitch and Pat seconded. There was a unanimous vote in favour of Dean becoming Trent Wings new rep.

Lesley welcomed Dean into the position and asked if he would like to say anything. Dean said that he hoped to do as good a job as Mark and Lesley had done. He will be sending everyone an e-mail and could everyone please reply to him so that he knows he has the correct e-mail addresses.

Treasurers position - Sue to stay.

Wingspan position - Hazel to stay.

Webmasters position - Phil and Pat to stay.

7. ANY OTHER BUSINESS.
a) Hazel asked if members wanted a meeting in December and it was agreed that we would have it at the Xmas meal.

b) Hazel asked Cheryl to explain about the Xmas meal at the Hurt Arms. Menus were given to everyone to look at. The Hurt Arms had asked for a £5.00 deposit per person, and also would it be possible for members to pre-order one week before our proposed date of 13th December. There were also places for motorhomes available at £7.00 per night. Lesley proposed that Trent wings paid everyones £5.00 deposit and this was seconded by Hazel. Mark nominated that we should go to this meal and Sue seconded it. All members agreed to go to the Hurt Arms on 13th December at 7.30pm meet for 8.30pm meal.

c) Hazel had bought along some new regalia with Trent wings logos on. A friend of hers had opened a shop doing embroidery, printing etc. Rev modelled a polo shirt and Hazel showed us the quality of the motorbike flags. The prices given by Hazel were very good and it was suggested that maybe Trent wings could have a Sunday run-out to the shop to look at what they had to offer.

Our new rep Dean closed the meeting at 6.50pm